Green Coffee Inventory
Know exactly what's on the shelf. Track suppliers, origins, lots, purchase costs, landed costs, quantities, and remaining inventory.
See what's getting low before it becomes a production problem.Roastery management for independent coffee
Coffee Roastery Management Software for Independent Roasters
Run your roastery. Know your numbers.
RoastBase is simple roastery management software built for independent coffee roasters.
Track green coffee, manage production, calculate true costs, and know the margin behind every bag, without complicated enterprise software.
$29/month flat fee · No per-pound charges · Cancel anytime
ROASTBASE / YOUR OPERATIONLIVE OVERVIEW
ONE SOURCE OF TRUTHFrom green coffee to finished bag.
Everything you need to run a small roastery.
Green inventoryRoast productionTrue COGSProfitability
01 / Built for small roasters
You don't need another spreadsheet.
You don't need enterprise software either.
Running a growing coffee business shouldn't require five spreadsheets, a notebook, and expensive software built for much larger roasteries.
RoastBase gives you one simple place to answer the questions that matter:
What coffee do I have?What do I need to roast?What does each bag actually cost me?Am I making money?
02 / The essentials
One workspace for the whole coffee operation.
Roast Production
Know what was roasted and where it went. Record green weight, finished weight, roast loss, batches, and production totals.
No more manually updating multiple spreadsheets after roast day.True Product Costs
Know what every bag really costs. Bring together green coffee, roast loss, packaging, labels, labor, and other costs.
See the true cost behind every finished product.Profitability
Know what you're actually making. See retail margins, wholesale margins, and product profitability without building another spreadsheet.
Selling more coffee only matters if you're making money doing it.03 / Everything in one place
See the whole operation without losing the thread.
Purchases, inventory, roast records, finished goods, and margins stay connected in one clear workspace.
Start with your own workspace ↗04 / True product costs
Coffee costs more than the beans.
A 12 oz bag doesn't cost whatever you paid for 12 oz of green coffee. Roast loss changes the equation. So do bags, labels, labor, merchant fees, and shipping.
RoastBase does the math for you.
Know your numbers before you set your price.TRUE COST PER BAG12 OZ HOUSE BLEND
Green coffee$4.85
Roast loss$0.61
Bag + valve$0.72
Label$0.18
Labor$0.80
Selling fees$0.77
TRUE COST PER BAG$7.93
Retail price$22.95
Gross profit$15.02
Gross margin65.4%
05 / How it works
From green coffee to finished bag.
One workflow. One source of truth.
Add a new green coffee purchase and its actual landed cost.
Know exactly how much green coffee you have available.
Record what went into the roaster and what came out.
Track finished coffee and what needs to be roasted next.
Know your real cost and margin on the coffee you sell.
Made by a small roaster
Built for independent roasters, not enterprise operations.
We built RoastBase because we needed a simple way to track green inventory, production, roast loss, costs, and profitability without managing multiple spreadsheets.
It is designed for the roaster who has outgrown spreadsheets but doesn't need software built for much larger operations.
No per-pound pricing.No complicated contracts.No bloated feature list.
07 / Shopify + wholesale
Turn orders into a production plan.
Connect your sales to the roasting side of the business. See what products are selling, what needs to be produced, and how much green coffee you'll need to get it done.
Bring ecommerce sales into your roastery workflow.
Track products, pricing, and margins alongside direct-to-consumer sales.
Know what needs to be roasted instead of piecing it together from orders.
08 / Simple pricing
One simple price.
Everything you need to manage your growing roastery.
$29/ month
Free 30-Day Trial
Everything included.
- Green coffee inventory
- Roast production and loss tracking
- True COGS and profitability
- Wholesale pricing and margins
- Unlimited records, coffees, and volume
09 / FAQ
Questions, answered.
Who is RoastBase built for?
Independent and growing coffee roasters who need more than spreadsheets but don't need the complexity or cost of enterprise roastery software.
Does RoastBase control my coffee roaster?
No. RoastBase focuses on operating your coffee business rather than controlling roasting equipment. Keep using the tools you already know.
Do you charge based on how much coffee I roast?
No. RoastBase is a flat monthly fee. Your bill doesn't increase because you had a good month.
Can I track green coffee inventory?
Yes. Track coffee purchases, quantities, costs, suppliers, and remaining inventory from one workspace.
Does RoastBase calculate roast loss?
Yes. Enter your green and finished roast weights and RoastBase calculates your yield and roast loss.
Can I use RoastBase with Artisan?
Yes. RoastBase isn't intended to replace roast profiling software. It manages the business and production information around your roasting operation.
Is there a contract?
No. RoastBase is month-to-month and can be canceled at any time.
Does RoastBase integrate with Shopify?
Yes. Connect Shopify to bring ecommerce sales into your roastery workflow and help plan production.
Can RoastBase calculate cost per bag?
Yes. Bring together green coffee cost, roast loss, packaging, labels, labor, and other costs to understand the cost behind each finished bag.
Is RoastBase designed for small coffee roasters?
Yes. RoastBase is built for independent and small coffee roasters, with a flat $29 monthly price and no per-pound fees.
Can RoastBase replace a coffee roastery spreadsheet?
RoastBase brings green inventory, roast records, production, and cost tracking into one workspace, reducing the need to maintain separate operational spreadsheets.
Does RoastBase handle wholesale coffee pricing?
Yes. Track wholesale prices and margins alongside retail pricing so you can compare profitability across sales channels.
Practical resources for independent roasters
Explore inventory, production, and the numbers behind each finished bag.
- Coffee Roastery Cost Calculator: Roast Loss, Cost per Bag & Margin
Free coffee roastery cost calculator. Enter green cost, weights, packaging, labor, and fees to see roast loss, cost per bag, gross profit, and margin.
- Coffee Roastery Management Software for Small & Independent Roasters
Manage green inventory, roast production, cost per bag, and wholesale margins with RoastBase. $29/month, no per-pound fees, and a free 30-day trial.
- Green Coffee Inventory Software for Small Roasters
Track green coffee purchases, lots, landed costs, and remaining inventory in RoastBase. Connect the coffee you buy to the batches you roast.
- Coffee Roasting Production Software
Record roast batches, green and finished weights, roast loss, and production totals with RoastBase software for independent coffee roasters.
- Calculate Cost per Coffee Bag for Your Roastery
Understand how green coffee cost, roast loss, packaging, and labor affect cost per bag and pricing decisions in a small coffee roastery.
- How to Calculate Coffee Roast Loss
Calculate roast loss and yield from green and roasted coffee weights, with a worked example and practical tips for consistent batch records.
- How Much Green Coffee Do You Need for a 12 oz Bag?
Use roast yield to calculate the green coffee needed for a 12 oz bag, with examples at 80%, 85%, and 90% yield.
- About RoastBase: Built by a Small Roaster
Why RoastBase exists: simple roastery management software built by a small roaster for independent coffee businesses that have outgrown spreadsheets.
10 / Start here
Make every batch count.
Spend less time managing spreadsheets and more time roasting and growing your coffee business.
Start Your Free Trial ↗$29/month · No contracts · No per-pound fees