Coffee Roastery Management Software for Small & Independent Roasters
Coffee roastery management software connects the coffee you buy, the batches you roast, and the products you sell. RoastBase gives small and independent roasters one workspace for that operational record, from green inventory to finished-bag profitability.
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When your roastery has outgrown spreadsheets
A spreadsheet can work well when your operation is simple. As you add coffees, package sizes, and sales channels, the same information often needs updating in several places. A purchase changes stock and costs; a roast changes green inventory and finished output; a new wholesale price changes margin. RoastBase brings those records together so you can answer practical questions without reconciling a collection of separate sheets.
Follow the coffee from purchase to production
Start with green coffee purchases, suppliers, lots, quantities, and landed costs. Record the green weight used for each roast and the finished weight after roasting. RoastBase calculates roast loss and yield, helping you understand how purchased coffee becomes finished coffee. Review inventory and production together to see what is available for the next roast day.
Know the cost behind each finished bag
A bag's coffee cost depends on both the landed green price and the roast yield. Packaging, labels, labor, and other costs also affect profitability. RoastBase brings those inputs into your product-cost calculations so you can compare prices and margins using the same cost basis. Tracking actual weights and costs makes these figures useful for your own operation.
Connect Shopify sales and wholesale pricing to the operation
Connect Shopify to bring ecommerce sales into your roastery workflow and help plan production. Track wholesale pricing and margins alongside direct-to-consumer sales. Looking at demand, production, and profitability together helps you decide what needs roasting and understand what each sales channel contributes.
Choose business software that fits your roasting workflow
RoastBase manages the business and production information around roasting. It does not control roasting equipment or replace roast profiling software. Keep using Artisan or your existing profiling tools while using RoastBase for inventory, production records, costs, and margins. This does not imply automatic Artisan synchronization.
A flat price for independent roasters
RoastBase costs $29 per month with unlimited records, coffees, and volume. There are no per-pound fees or contracts, and you can cancel anytime. The free 30-day trial requires no credit card. This makes the subscription cost predictable as your roasting volume changes.
Try it with a real coffee and a real batch
Start your trial by entering a coffee purchase and its landed cost. Record a roast with measured green and finished weights, then review the yield and the cost of a finished product. Use your actual packaging and labor inputs to compare retail and wholesale margins. Working through one familiar coffee is a practical way to see whether RoastBase fits your operation before expanding your records.