Green Coffee Inventory Software for Small Roasters
A useful inventory record tells you more than how many pounds are on the shelf. It connects each coffee to its supplier, purchase cost, and production history so you can plan the next roast day with confidence.
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Start with the purchase and its landed cost
Record the supplier, coffee origin, lot, quantity, and purchase cost when green coffee arrives. Include freight and other acquisition costs in the landed cost you use for planning. Keeping lots separate helps you distinguish a new delivery from an older purchase of the same coffee.
Connect inventory to roast production
RoastBase brings green inventory and roast records into one workspace. Record the green weight used for a batch and the finished weight after roasting. Review remaining inventory alongside production instead of maintaining a separate spreadsheet for every step.
Reconcile the shelf with the record
Periodically weigh what remains and compare it with your records. Investigate differences such as samples, spills, or an unrecorded batch before placing your next order. Software provides the record; a physical count keeps that record useful.
Use inventory to make purchasing decisions
Compare available green coffee with your upcoming production needs. Allow for roast loss when translating finished-coffee demand into green weight. RoastBase costs $29 per month, with no per-pound charges, so tracking more coffee does not change your subscription price.